How to add a departmental code for printers

This articles shows the steps for adding a departmental code for printers on a windows and mac machine.

For Windows

1. Find the printer in Settings under Bluetooth & Devices, then under Printers & Scanners
   • Click on the printer, then go to Printing Preferences
2. In Printing Preferences, there should be a "Other" tab
   • Under the "Other" tab, there should be a section for a departmental code
   • Enter the departmental code, there should be an option to save it
   • Make sure to save it so they don’t have to enter it every time they want to print
   • Print a page, if it works then ALL DONE

 

For Mac

1. Open a word document
2. Go to file, then print
3. Scroll down until you see Printer Options
   • Under Printer Options, click on Output Method
   • In Output Method, check the box that says User Authentication
   • Enter username and code, check the Save Settings box
4. After that on the Print page, at the top, it will have the printer listed. Under that it should say Presets: Default Settings
   • Click on Default Settings, click on the option that says Save Current Setting as Preset
   • Name the Preset whatever user wants
5. User will have to print using that preset since the code is saved to it, or it will not go through
6. Print a Word document using that preset, if it works then ALL DONE